Criminal Record Check

Begin your Record Check on our Online Services page

What is it?

The Criminal Record Check is intended for applicants who are involved as a volunteer, employee or in any situation where a basic check is requested (i.e., retail or immigration). This check is NOT intended for applicants who are seeking volunteer and/or employment with vulnerable persons. 

This check will include the following information as the record exists on the date of the search

1. Any criminal convictions from CPIC and/or local databases,
2. Summary convictions for five years, when identified, and
3. For Government Only: Findings of Guilt under the Youth Criminal Justice Act within the applicable disclosure period.

This check does not include 

1. Outstanding entries, such as charges and warrants,
2. Absolute and conditional discharges,
3. Current judicial orders, including Peace Bonds, Probation and Prohibition orders under the Criminal Code of Canada,
4. Convictions where a record suspension has been granted,
5. Convictions under provincial statutes,
6. Local police contact,
7. Ministry of Transportation information (PARIS),
8. Special Interest Police (SIP) category of CPIC,
9. Family Court Restraining Orders,
10. Foreign information,
11. A Vulnerable Sector (VS) Query of sex offenders who have had their records suspended to ascertain if the applicant has been convicted of and granted a record suspension for any of the sexual offences that are listed in the schedule to the Criminal Records Act (CRA),
12. Any reference to incidents involving mental health contact,
13. Diversions,
14. Youth Criminal Justice Act (YCJA) information beyond applicable disclosure period,
15. Any reference to contagious diseases, and
16. Dispositions including, but not limited to; Withdrawn, Dismissed, and cases of Not Criminally Responsible by Reason of Mental Disorder.

Can I apply?

You must reside in the Region of Waterloo and be available for fingerprints or identity verification.  Proof of address is also required for the identity verification process when attending in-person.

How much?

$40.00 for up to five applications at the same time, per person. The fee will be free for volunteers.

How Long?

The processing time for Criminal Record Checks is dependent upon volume of requests.  If you require fingerprints for convictions, the record check will be processed after the fingerprints are returned from the RCMP.  Fingerprinting is by appointment only.  A volunteer letter is required from the agency if fingerprints are required.  

Where to apply?

Apply online on our Record Checks page now!  A credit card is required for online submission.  It is recommended to apply well in advance.  Acceptable identification (described on our identification page) is required, as well as proof of address.